We designed and developed an automated ordering and reporting interface for the Ontario Library system, digitalizing processes for over 300 libraries across the province. The component has a unique reporting mechanism which prior was manually created requiring many hours of manual work. Our other services for Ontario Library Service include setting up and maintaining dedicated hosting, and managing content updates to ensure seamless operations.
Reduced management time for yearly eResources ordering platform. Hours of manual work saved using a new reporting tool.
Public service industry
6 months to ongoing
6 Joomla developers, front-end developers, designers. Content manager, server and infrastructure engineer
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Library Automation
Koha, Evergreen, Alma, Sierra, and Destiny Library Manager-are the most popular ones for now. To consider what is the best among them, we recommend to build your library roadmap to reveal all needs, then comparing with LMS features, and choosing the one that sounds like the best match. Another pull of factors to remember: library size, type (public, academic, school), budget, desired features, and technical expertise will influence the optimal choice.
From $100 to $500 per month, average range in North America. Factors that can greatly influence the price are server specification, location, contract length, provider, and additional services included in your dedicated server package.
Aside from legal requirements that can vary from country to country, the common requirements are funding for automation, suitable hardware and software, data conversion, and migration from an old system or paper to a new LMS.
Digitizing a library involves converting physical materials (books, journals) into digital formats, as well as digitizing the entire processes of librarian services.
This includes scanning, creating metadata (descriptions), and storing files securely. Also, all the processes and workflow need to be digitized, like ordering and reporting, reminders and deadlines checking, calculating additional fees for missed deadlines to bring a book back and so much more.
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When the representative of Ontario Library Service reached out to IDL Web Inc, the reporting and ordering system worked manually. The processes, mentioned above, were very labour-intensive and time-consuming with room for possible errors. Various modules on the site were all managed in code mode which lead to room for error for the inexperienced user, which ultimately take the site down if the code had an error.
During the discovery calls with the client we reviewed all the various pieces of the eResources setup and made various recommendations on what would ultimately be a custom Component and Modules called “OLS eResources”.
Development was completed on our Staging server with a copy of the website. Our client received regular updates and at some point access was given to allow the client to perform various tests.
The project was successfully completed and is being used by Ontario Library Service for several years now for their eResources campaign. At initial launch, our team was available on demand to provide any support for the first release of the tool. Client training was also provided to staff members at OLS.
Over the years, IDL Web Inc was hired to make various improvements to the Joomla component. With the magic of digitalization and automation combined with our Joomla skill set and expertise, the ordering and reporting processes now work up to 10 times faster, saving a lot of time, effort, and costs.